IS THIS A FIT?
An AI office admin — we set it up and run it
Built and run by a working commercial construction PM in Northwest Arkansas — not a software company phoning it in.
Not software you figure out on nights and weekends.
Not a chatbot you babysit.
We build an AI office admin around your services, customers, and voice. You talk to it in simple chat (Slack or Telegram). It drafts quotes, follow-ups, emails, and intake work. We host it, watch it, and keep it sharp.You review what goes out to customers.
If you want a one-time build you self-host, or a free tool to tinker with — this isn't that. Close the tab. No hard feelings.
You're a good fit if most of this is true
- You own a service business in Northwest Arkansas (HVAC, roofing, trades, trucking, fuel, similar)
- Roughly 2–20 people; you still answer the phone and wear too many hats
- Nights and weekends get eaten by quotes, follow-ups, scheduling, and inbox
- Leads go cold because nobody hits them fast enough
- You've tried ChatGPT, got generic junk, and don't have time to "learn AI"
- You want someone local to set it up for you and stay on it — not another login
Who should not book a call
Save us both the calendar slot if:
- You want a one-time project and no ongoing management
- You need to run it yourself / self-host / "just show me the prompts"
- Buying decisions go through a committee or a 6-month RFP
- You need it to do skilled trade work in the field (this is office work only)
- You're shopping for the cheapest automation on the internet
Plain terms. Two parts. Always.
- 01Setup — discovery, spec you review, build, hosting hookup, live in your chat
- 02Monthly management — monitoring, updates, fixes, keeping it on your voice and process
Payment is upfront before pilot/setup work starts.
We don't publish a menu of package prices. Every shop's quotes, services, and volume are different — we quote the engagement after we understand yours.
What we anchor to: what a part-time office admin actually costs you (wage, taxes, turnover, the months you can't find one) and the hours you get back on quotes and follow-up. This is a managed hire-substitute for admin work, not a cheap software seat.
If you're shopping a public price list across five vendors, we're already not a match — and that's useful to know before a call.
What you actually get
- Discovery call → written agent spec you approve
- Build + hosting by Antioch
- Live AI office admin in Slack or Telegram
- Drafts in your voice for quotes, follow-ups, intake, routine email
- Ongoing management so you're not the one debugging it at 9pm
What you don't get: unsupervised messages to customers, a promise it "replaces an employee," guaranteed revenue numbers, or a Procore/field replacement. You stay in control of what customers see. We handle the office grind.
How a first conversation works
30 minutes. No deck.
- 01What you do, how leads come in, where admin leaks time
- 02Whether a managed AI office admin is even the right tool
- 03If it's a fit — scope, timeline, and a written quote
- 04If it's not — we say so and don't waste the follow-up
Short answers
Will it say something dumb to my customers?
Outbound to customers is reviewable. We manage and monitor the system. You're not turning loose a random chatbot on your book of business.
I don't have time to learn another tool.
You don't. You message it like a person who works in your office. We do the setup and the maintenance.
What if it breaks?
That's the monthly retainer. We host it, watch it, fix it.
Can you just build it and hand it off?
No. Hand-off-only jobs aren't what we sell. The management is the product.
Do you work outside NWA?
Primary focus is Northwest Arkansas service businesses we can support like a local shop. Other cases — ask.
If you're tired of being the admin after the trucks are parked — and you want it handled, not "explored" — book the thirty minutes.
If you need a price list to price-shop five vendors, we already know we're not a match.
Primary offer only — managed AI office admin. No deck. Straight talk on fit.